Summary Statement:

This position will report to the Accounting and Human Resources Manager. The administrative assistant will periodically be assigned to answer the company phone, provides administrative support to a variety of individuals within the organization, assist with travel arrangements and meeting preparations for management team members and internal and external customers.

Job Qualifications:

• Prior administrative support in a corporate environment.
• Prior experience with travel planning.
• Must maintain absolute confidentiality and protect proprietary information.
• Possess ability to be flexible and manage multiple tasks.
• Excellent research, analytical reasoning and problem solving skills.
• Ability to handle projects in addition to administrative tasks.
• Must represent the company with highest esteem to all internal and external stakeholders at all times.
• Must possess excellent organizational skills.
• Proficiency with Microsoft Word, PowerPoint, Excel, and Outlook.
• Excellent business writing, editing, and proofreading skills.
• Excellent verbal and written communication skills.
• Must be oriented to detail and accuracy.
• Ability to work as a team member.
• Must be ambitious and have determination.

Duties and Responsibilities:

• Answer the company switchboard, directing calls received to appropriate phone line(s), and monitoring the company voice mail.
• Ensure conference rooms, printers, copiers and business workstations are stocked daily and maintained in orderly fashion.
• Facilitate the management of all company mail.
• Manage company office supplies including printer cartridges.
• Courteously greet visitors and other clients, determine their needs and direct them to the appropriate person, office, or area.
• Assist Sales and Client Relations in responses to RFI and RFP requests.
• Make travel arrangements for Cadence personnel as requested.
• Type correspondence including letters, memos, meeting minutes, presentations, spreadsheets, etc. (includes handling of confidential information).
• Provides administrative support for the above to include telephone coverage, fax/copier projects, mail handling and necessary communications internally and externally.
• Assist executives in the management of their schedule. Handle calls from both internal and external sources.
• Manage office facilities including maintenance and organization of lobby, conference rooms, supply room, and kitchen.
• Performs special projects as assigned by the Accounting and Human Resources Manager.